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SSC Advanced Supplementary / Betterment Examinations, July-2022 – Instructions to DEOs, MEOs, HMs and Students

 

SSC Advanced Supplementary / Betterment Examinations, July-2022 – Instructions to DEOs, MEOs, HMs and Students

Rc.No. GE-EXAM0SSC(HMI)/1/2022-DGE Dated: 29/06/2022

CIRCULAR

SUB : SSC Advanced Supplementary Examinations, July-2022 & SSC Betterment Examinations, July-2022 – Certain Instructions to DEOs, MEOs, HMs and Students for the peaceful and orderly conduction of examinations – Issued - Reg.

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The SSC Advanced Supplementary Examinations, July-2022 & the SSC Betterment Examinations, July-2022 are scheduled to be conducted from 06-07-2022 to 15-07-2022 throughout the state. Thus, in continuation with the instructions issued for the SSC Public Examinations, April-2022, the following comprehensive and consolidated instructions and guidelines are issued to all the District Educational Officers, Assistant Commissioners for Government Examinations, Mandal Educational Officers, Chief Superintendents, Departmental Officers, Invigilators & other teaching / nonteaching staff on examination duties, students and other stakeholders for the peaceful and orderly conduction of the SSC Advanced Supplementary Examinations, July-2022 & the SSC Betterment Examinations, July-2022.

1. Instructions to the DEOs and MEOs:

a. All the District Educational Officers shall instruct the Mandal Educational Officers (MEOs) to undertake physical inspection of the Examination Centres well in advance.

b. Verify whether the examination halls are properly ventilated.

c. Ensure that the examination halls are thoroughly cleaned and proper hygiene is maintained in the surroundings of the Centre before the commencement of examinations.

d. Instruct the Chief Superintendent concerned to ensure that halls and surroundings are cleaned after every examination.

e. Ensure that the existing TLM (Teaching Learning Material) such as Maps, Diagrams on walls, etc. in the halls are removed / covered in advance.

f. Ensure the availability of the Furniture such as Tables, Benches, Chairs etc.

g. Ensure that toilets and drinking water facilities are available in every centre

h. In case of a Shortage of furniture, necessary action may be taken to borrow and shift the furniture from the nearest school or hire the furniture, if necessary.

i. All the District Educational Officers shall undertake the task of “Jumbling the Invigilators” as required. It shall be ensured that the invigilators shall not be appointed in the centres in which the students from his/her parent-school are appearing for the examinations.

j. The number of Flying Squads may be increased, if necessary, with senior Officers of the revenue, police and other line departments, as desired by the District Collectors & District Magistrates

k. There shall be strict enforcement of the A.P. Public Examinations (Prevention of Malpractices and Unfair Means) Act, 1997 (Act 25 of 1997) on all the persons who are involved in the malpractices if any, and the District Educational Officers shall provide wide publicity regarding the stringent provisions of the Act which will act as a deterrent in reducing the malpractices

2. Instructions to the Chief Superintendents, Departmental Officers, Invigilators, and other staff on Examination Duty:

a. The Chief Superintendent (CS) & Departmental Officer (DO) shall reach the Storage Point (Treasury Offices / Police Stations) to take charge of the Confidential Examination Material in advance to ensure that the material reaches the examination centre on time.

b. Preferably, the CS/DOs and the Custodians of the C-Category Centres shall reach the storage points in the following timings:

A-Category Centre: 8:00 to 8:30 AM

B-Category Centre: 7:30 to 8:30 AM

C-Category Centre: 7:15 to 8:30 AM

c. The Confidential Examination Material shall not be tampered with.

d. Extreme caution and vigil shall be maintained during transportation and in the examination centres.

e. All the Invigilators shall report to their concerned examination centres before 08:30 AM.

f. The CS, DO and the invigilators shall ensure that the question papers are not transported outside the examination hall by the candidates by any means before 12:45 PM to avoid any leakage.

g. All the remaining question papers of the examination centre shall be sealed by the Concerned Chief Superintendent with a paper seal duly signed by the DO and 2 Invigilators and the same shall be recorded.

h. All the Invigilators are instructed to direct the candidates to write his/her Roll Number and the examination Centre Number on all the pages of the “Question Paper” immediately after distributing the question paper in the examination hall. The invigilators shall check the question papers of all the students to ensure that the roll number and centre number is written on all the pages of the question paper before the commencement of the examination without fail.

3. Instructions on carrying Mobile Phones and other electronic devices in the Examination Centre:

a. All the examination centres shall be declared as “No Phone Zones”. All the invigilators, departmental Officers, other nonteaching and other  departmental staff on examination duty such as ANMs, Police personnel including the Chief Superintendents shall not bring Mobile Phones to the Examination Centres.

b. No other electronic device such as Smartwatches, Digital Watches, Cameras, Bluetooth devices, earphones, ear pods, tablets, laptops, fitness trackers, etc. shall be permitted in the examination centre both by the staff and by the candidates. There shall be strict enforcement of this rule and any phone or other electronic device found in the premises of the examination centre both with the staff or candidates shall be immediately confiscated and the same shall be recorded.

c. Strict checking must be carried out to ensure that all the candidates entering the examination hall shall not carry mobile phones or any other electronic device with them. Necessary action shall be taken immediately in case any candidate is found to be carrying any electronic device.

4. Instructions on Electronic and Print Media:

a. Electronic Media and Print Media representatives shall not be allowed on the premises of the examination centres.

b. No private photographers shall be allowed on the premises.

5. Instructions to Chief Superintendents regarding CCTV Cameras:

a. The Chief Superintendent of the Examination Centre where the CCTV cameras are installed shall take charge of the operations of the CCTV cameras from the concerned private school management in advance.

b. The CS shall ensure that all the CCTV cameras are in good condition and functioning properly during the entire duration of the examinations.

c. The CS shall ensure that the footage of the CCTV Cameras is not being watched by any unauthorized personnel.

d. The CS shall ensure that activities such as the opening of the Confidential examination material shall be undertaken such that the confidential material is not directly visible from the CCTV Cameras.

6. Instructions on the 24-Page Answer Booklet:

a. All the candidates shall be instructed to utilize the 24-page answer booklet to the fullest as additional sheets are not provided.

b. The Candidates shall be instructed to strictly adhere to the word limit of each question and shall not waste any pages in the answer booklet.

c. In the case of emergency or unavoidable circumstances, only an additional answer booklet shall be provided to the candidates. Loose Papers or Sheets shall not be attached to the booklet under any circumstances.

d. The Evaluators are instructed to award the marks based on the quality of the answer and not based on the length of the answer. Answers which are written as per the word limit may be rewarded accordingly.

7. Instructions to the Candidates appearing for the Examinations:

a. Please refer to the Examination Timetable (available on the official website www.bse.ap.gov.in to know the day-wise subjects (paper code wise) for which the examinations are held.

b. The Examination Timings are from 09:30 AM to 12:45 PM on all the main exam days. For detailed timings, please refer to the timetable.

c. All the candidates are allowed to report to the examination centre allocated to them at 08:30 AM. The candidates shall be permitted to enter the examination centre from 08:30 AM to 09:30 AM only.

d. All candidates must appear for the examinations at the centre allotted to him/her only, the candidate will not be permitted at any other examination centre.

e. The Candidates shall not be allowed to enter the examination hall after 09:30 AM. The candidates will be permitted to take their seats in the examination hall from 08:30 AM to 09:30 AM only.

f. After obtaining the Hall Tickets, all the candidates are instructed to scrupulously verify all their particulars such as Name, DOB, Photo, Subjects, etc. and contact the school HM/ principal in the case of any discrepancy.

g. Registered students will have to carry their Hall tickets to the examination centre without fail. In case, due to any reason they fail to do so, they will not be allowed to take the examination.

h. Candidates entering the examination centre shall not carry mobile phones or any other electronic devices with them such as Laptops, Tablets, Cameras, Earphones, speakers, smartwatches, Bluetooth devices etc. If any electronic device is found with the student on the Centre premises, such device will be confiscated immediately by the Chief Superintendent of the Examination Centre.

i. Any candidate in possession of a Mobile Phone or other electronic devices in the examination hall shall not be permitted to appear for the examination and necessary action shall be taken against him/her, as per the rules.

j. The candidates are instructed to utilize the 24-page answer booklet to the fullest extent as additional sheets are not provided. The Candidates are instructed to strictly adhere to the word limit of each question and shall not waste any pages in the answer booklet, as the marks will be awarded based on the quality of the answers and not based on the length of the answers.

k. The Candidates shall not be permitted to leave the examination hall from 09:30 AM to 12:45 PM, except in the case of emergencies, with the prior approval of the Invigilator.

l. The candidates shall not be permitted to take the Question paper or answer booklet out of the examination hall before 12:45 PM.

m. Candidates who resort to any kind of malpractice during the examination shall not be permitted to write subsequent papers as per the orders in the G.O.Rt.No. 872, SE (Exams) Dept, Dated: 16-05-1992.

n. “OMR Bar Coding” is extended for all papers – SSC, OSSC and Vocational SSC. Before the commencement of the examination, the candidate will be provided with an Answer booklet having 24 Pages and a printed Bar-Coded OMR Sheet having particulars of the Candidate and the day’s examination. The candidate shall verify the particulars printed on the OMR sheet with his/her particulars such as Name, Photo, Roll Number etc., and Staple it, if it belongs to him/her to the answer book as indicated. In case of discrepancy, he/she shall bring it to the notice of the Invigilator and obtain the correct OMR Sheet. The candidates should start answering after the verification of the OMR sheet.

o. Name of the Candidate, Roll Number or any other particulars of the candidate must not be written on any page of the 24-Page Answer Booklet, Map or Graph Sheet. Only the serial number of the 24-Page Answer Booklet shall be written on the Graph Sheet and Map. No other particulars should be entered.

p. All the candidates shall wear a mask at all times from the moment he/ she starts from the house till he/she leaves the examination centre.

q. All the candidates shall sanitize his/her hands before entering the examination centre and while leaving the centre.

r. All the candidates shall maintain physical distancing during thermal Scanning at the examination centre, if necessary.

s. Candidates shall not gather on the premises of the Examination Centre and shall maintain physical distancing at all times.

t. The candidates may bring his/her own water bottle, pen, pencil and other stationery. Exchanging items inside the hall is strictly prohibited.

u. The Candidates are suggested not to bring any food items inside the Examination Centres.

v. Candidates shall immediately report to the Invigilator/Chief Superintendent of the Examination Centre in case he/she is suffering from fever / cold / cough / weakness or any other COVID19 Symptoms.

w. Littering and leaving personal belongings on the premises of the examination centre is strictly prohibited.

x. All the candidates are advised to not indulge in false and baseless rumours about leakage of question papers or fake/guess question papers etc. Necessary action shall be taken against the candidates who are found to be spreading false/baseless rumours, as per the rules.

y. All the candidates are advised to regularly follow the official website of the Board of Secondary Education, A.P., viz. www.bse.ap.gov.in for authentic updates and information and may contact the office by writing to dir_govexams@yahoo.com, for any information or clarification.

All the Mandal Educational Officers, Chief Superintendents, Departmental Officers, Invigilators, and other staff on Examination Duty of the SSC Advanced Supplementary Examinations, July-2022 & the SSC Betterment Examinations, July-2022 are instructed to adhere to the abovementioned instructions scrupulously without deviation.

All the District Level Observers appointed by the Commissioner of School Education, A.P., are requested to ensure that the instructions mentioned above are followed by the concerned district machinery in true letter and spirit.

All the District Educational Officers who are appointed as Nodal Officers and the Assistant Nodal Officers are instructed to ensure that these instructions are communicated to all the staff through all possible means including social media and also issue a detailed press note in all the major newspapers so that the information is circulated to all the stakeholders at the earliest. The Nodal Officers shall issue necessary orders to implement the instructions scrupulously, without deviation.

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